Day 1: Orientation location

We want your career here to begin successfully. All new employees attend new employee orientation their first day as a member of The University of Kansas Health System team. On their second day, they attend customer service training.

When your prehire requirements are complete, your Talent Acquisition coordinator will let you know the date to attend orientation and customer service training.

Orientation is held in the Beller Conference Center on the first floor of the Hemenway Life Sciences Innovation Center. To access the center, enter from the north side of the building via the pedestrian bridge on the top floor of P4 (Level 5). Doors open at 8 a.m. After the first day of orientation, you will need your badge to access the building.

For orientation and customer service training, park in the P4 garage, located east of Rainbow Boulevard and Adams Street. For directions, search “P4 Garage of KU Medical Center” using Google Maps (not the Apple Maps app). Parking is free for these events.

Due to ongoing construction of the new Cancer Center on campus, please reference your orientation details emailed to you by onboarding@kumc.edu for specific parking and walking instructions.

If you utilize a ride share company, please use the P4 garage address as the drop-off location and then access Hemenway via the pedestrian bridge on the top floor of P4.

To enter the P4 parking garage: Use the intercom by the parking gate to notify Parking Services that you are there for New Employee Onboarding.

Check-in: 8-8:50 a.m.

Day 1 of orientation begins promptly at 9 a.m. and lasts until 4:30 p.m.

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Light breakfast items will be available in the morning and lunch will be provided in the afternoon on both Day 1 and Day 2 of orientation.

If you need special meal considerations (dairy- or gluten-free, vegan, etc.), please submit a Dietary Restrictions form by noon on the Friday before orientation to notify a staff member.

During new employee orientation and customer service training, we ask that you wear business casual attire. Examples include:

• Dress/polo shirt, blouse, sweater, casual blazer or cardigan. Training rooms can vary in temperature, so you may want to bring a sweater or jacket.
• Slacks, khakis, cotton pants/capris.
• Skirt or dress, mid-thigh or longer.
• You will move around frequently and might walk around campus on your first day. You may prefer to bring tennis shoes to change into or wear comfortable business casual shoes fit for walking – flats, loafers, low heels or dress sandals.

I-9 documentation

On your first day of orientation/on-site, please bring identification as proof of your eligibility to work in the United States. You may bring a passport or two other forms of identification (see the acceptable documents list). The documents you bring must not have expired and must be original – no photocopies are permitted. You must also complete section 1 of the I-9 form within Workday. The I-9 Employment Eligibility Verification Form must be completed within the first 3 days of hire.

You may also want to bring something to take notes in such as a notebook, notepad, phone, tablet or laptop. Many employees find it helpful to bring an electronic device to become familiar with health system digital tools and portals.

Please bring a mask if you feel more comfortable wearing one (they are not required).

Prompt start times

Be timely. Our new employee orientation sessions contain a lot of information within a short amount of time, so we start promptly at the designated times. Remember to give yourself plenty of time to arrive at orientation and complete the check-in process.

ID badge photos

You will have your photo taken for your health system ID badge at check-in on Day 1 and receive your badge later that day.

Learning about your benefits

On Day 1 of orientation, you will receive guidance about the benefits available to you. If you are in a benefits-eligible position, you will be contacted within your first week on the job to arrange a 1-on-1 meeting with a benefits specialist. The benefits specialist will explain your options and answer your questions. You have 30 days from the date of hire to sign up for benefits.

Technical support

Experts will be available at orientation to help troubleshoot any issues and ensure you get connected to important systems, including Workday.

We strive to host an inclusive, accessible orientation event that enables all individuals, including individuals with disabilities, to engage fully. Please submit an Event Accommodations Request form by Friday at noon to request any needed accommodations, including parking, or to ask about accessibility.

Additionally, to be respectful of those with allergies and environmental sensitivities, we ask that all attendees refrain from wearing strong fragrances.